POLICY VAULT™
Know Where Your Policies Stand.
Before someone else does. An AI-powered HR policy compliance platform — auditing your existing policies against Caribbean and North American labour law, surfacing gaps by severity, and delivering a bespoke remediation and training plan.
The compliance gap
Most organisations discover their policy gaps at the worst possible moment.
Employment tribunals and regulatory investigations almost always reveal the same thing: policies that were never written, never updated, or never implemented — creating liability that the organisation assumed it did not have.
HR teams know their policies are incomplete but have no structured way to identify what is missing, what is legally inadequate, and what the actual risk exposure is.
Multi-jurisdiction employers — operating across the Caribbean and North America simultaneously — face layered legislative obligations that no single off-the-shelf policy template can address.
Policy gaps surface at the worst possible times: during grievance proceedings, redundancy exercises, data protection complaints, or tribunal hearings where the absence of documentation becomes evidence of negligence.
Board and executive teams are often unaware of their organisation's HR compliance exposure until an incident forces it into the open.
Policy Vault™ gives HR teams and executive leaders a structured, evidence-based audit of their HR policy coverage — before a dispute, regulator, or tribunal does it for them. Know your exposure. Close the gaps. Document the process.
Two levels of insight
Start free. Go deeper when it matters.
Policy Vault™ is available as a free self-assessment that maps your coverage gaps in minutes, or as a full AI-generated Pro Report that rates each gap by legal risk, provides jurisdiction-specific guidance, and builds your remediation plan.
Gap Analysis
Free
HR teams and managers wanting a structured picture of their policy coverage
- Select your jurisdiction and industry
- Check which of 30+ policies your organisation has in place
- Instant gap analysis — categorised by priority (High / Medium / Low)
- Coverage percentage across eight policy domains
- Recommended next steps for each gap identified
Pro Report
US$149
HR Directors, legal teams, and organisations preparing for regulatory review or policy renewal
- Overall Risk Rating — Critical, High, Medium, or Low
- Executive summary suitable for Board or senior leadership review
- Clause-level gap evaluations: risk rating, legal consequence, remediation effort
- Urgency classification per gap: Immediate action / 30 days / 90 days
- Jurisdiction-specific legal context for every finding
- 3-phase implementation plan with milestones, owners, and deliverables
- Bespoke training programme mapped to your specific compliance gaps
- Quick wins: high-impact, low-effort actions you can begin this week
- KPIs and resource requirements for your remediation programme
Risk classification
Every gap rated. Every risk named.
Policy Vault™ does not produce a generic checklist. Each gap in your policy framework is rated by the severity of legal and operational risk it creates — so you know exactly where to focus first.
Critical
Immediate legal exposure. Policies missing in areas where non-compliance creates regulatory liability, tribunal risk, or statutory breach.
High
Significant risk requiring urgent attention. Policies absent or inadequate in areas of known employee relations or compliance vulnerability.
Medium
Operational and reputational risk. Recommended policies missing — gaps that will surface during audits, investigations, or employee disputes.
Low
Best-practice gaps. Policies that strengthen governance and employee experience — advisable but not immediately business-critical.
Coverage domains
Eight domains. Thirty-five policies.
Policy Vault™ maps your HR policy framework across eight compliance domains — the complete picture of what a legally sound and operationally effective HR policy library looks like for Caribbean and North American employers.
Employment Fundamentals
- Employment Contracts
- Job Descriptions
- Probationary Period Policy
- Employee Handbook
Compensation & Benefits
- Pay Structure & Grading
- Leave Policy
- Benefits Administration
- Overtime & Allowances
- Equal Pay Policy
Performance Management
- Performance Review Process
- Disciplinary Procedure
- Grievance Handling
- Performance Improvement Plans
Termination & Separation
- Termination Policy
- Redundancy & Retrenchment Policy
- Exit & Offboarding Procedure
- Anti-Retaliation Policy
Health, Safety & Welfare
- Occupational Safety & Health Policy
- Workplace Accommodation Policy
- Return-to-Work Programme
- Remote Work Policy
- Disaster & Emergency Response Plan
Governance & Compliance
- Code of Conduct
- Anti-Harassment & Discrimination Policy
- Data Protection Policy
- Conflict of Interest Policy
- Whistleblower Protection Policy
- Social Media & Communications Policy
Confidentiality & Intellectual Property
- Confidentiality & NDA Policy
- Intellectual Property Policy
- IT Acceptable Use Policy
Talent Management
- Recruitment & Equal Opportunity Policy
- Onboarding Programme
- Training & Development Policy
- Succession Planning Policy
Built for Caribbean and North American law
Generic HR policy templates fail the moment they meet a specific jurisdiction. Policy Vault™ evaluates your gaps against the labour law framework that actually applies to your organisation — with separate guidance for each jurisdiction you operate in.
For multi-jurisdiction employers, Policy Vault™ identifies where a single policy needs to address overlapping legislative obligations — flagging which jurisdictions impose the strictest requirements on each compliance area.
What the Pro Report delivers
The AI-generated Pro Report goes beyond a gap list. It produces a board-ready compliance document with everything your organisation needs to understand its exposure and build a credible remediation path.
- Overall Risk Rating with executive summary
- Urgency classifications: Immediate / 30 days / 90 days
- Jurisdiction-specific legal consequence per gap
- 3-phase implementation plan with weekly milestones
- Bespoke training programme mapped to your gaps
- Quick wins: high-impact actions for this week
- KPIs, resource requirements, and success measures
Who uses it
HR Directors & People Leaders
Get a structured, documented picture of your organisation's HR policy coverage before a tribunal or regulator does it for you. Understand your exposure by severity, jurisdiction, and category — and have a remediation plan ready.
Legal & Compliance Teams
Policy Vault™ surfaces the employment law compliance gaps that tend to surface in the worst circumstances. Use it to support legal due diligence, M&A HR audits, or regulatory review preparation.
CEOs & Executive Teams
Most executive teams are one grievance or data breach away from discovering their organisation has no documented policy framework. Policy Vault™ gives you a governance-ready view of your employment compliance standing.
Growing & Scaling Organisations
Organisations growing past 10, 50, or 200 employees face rapid shifts in their HR policy obligations. Policy Vault™ identifies which new requirements apply at each threshold — before the gap becomes a liability.
“An employment tribunal does not care that you intended to have a policy. It cares whether you had one, whether it was sound, and whether you followed it. Documentation is not bureaucracy — it is the foundation of a defensible organisation.”
The ProsperEdge Team
Run your free gap analysis
Policy Vault™ is available now. In 15 minutes, you will have a structured map of your HR policy coverage — categorised by domain, prioritised by risk, and ready to share with your leadership team.
Commission a full HR policy audit
ProsperEdge TRANSFORM™ practitioners can facilitate a comprehensive HR policy review — including legal assessment, policy drafting or revision, staff consultation support, and a governance framework for keeping your policies current.
Know your compliance exposure today.
Free gap analysis available now. Pro Report with full AI evaluation for US$149.